Vetting Process

Vetting Process

Vetting checks are required every three years for any adult and young people aged 16/17 years working with or responsible for young people in Swim Ireland. Vetting checks will be carried out by Swim Ireland and Swim Ulster. For those resident or working in Ireland this is done through the National Vetting Bureau (NVB). For those resident or working in Northern Ireland this is done through Access NI (ANI).

The National Vetting Bureau and Access NI applications are processed through an online system. There are differences in each system, and both require a paper form to validate your identification. This is a legal requirement. Parent/Guardian consent is required for applicants aged 16 or 17 years old.

The application forms also contain instructions for completion so read through carefully before applying to make sure you have all the correct information to hand and know the process before you proceed. Please also read the Swim Ireland Vetting Policy for more information or if your question is not answered.

NB: You must legally have a valid vetting credential to act in any role working with or responsible for young people in Swim Ireland. It is each individual’s responsibility to maintain their vetting credential; you will receive a reminder that your credential is expiring – you should act without delay.

Covid 19 Procedures

The current national (Ireland and Northern Ireland) Covid 19 situation does not affect the legal position for requiring a valid vetting credential –anyone working with or responsible for young people in Swim Ireland will not be permitted to be in a position requiring vetting if their vetting credential is not valid.

In order to observe the requirements for social distancing, Access NI (ANI) and the National Vetting Bureau (NVB) have altered the requirements for ID checks. The procedure for vetting applications, as of 23rd March 2020, is as follows:

Access NI applications: complete the online application per instructions and fill in the usual ANI Application ID Form with the required details. Instead of doing your ID check with another person you must scan your application form and the correct required IDs as a PDF document. Email this to Ruth McQuillan at ruth@swimulster.net using the subject line ANI application.

National Vetting Bureau applications: complete the usual Evet ID Form as per instructions. Instead of doing your ID check with another person you must scan your application form and your correct required IDs as a PDF document. Email this to Kate Hills at vetting@swimireland.ie using the subject line NVB application.

Once social distancing is lifted, you must carry out the ID checks as usual, and we must receive your original completed form, with ID checks done and Section 2 signed. Vetting credentials will be rescinded if this is not done within six weeks of the restrictions being lifted.

Points to help the process run smoothly during this time:

  • After scanning – keep your form for signing in the usual way after social distancing restrictions are lifted. You need to send the original form into us for statutory body audit checks.
  • Posted applications will be delayed due to the closure of offices during this period

· Check your profile is correct on the Swim Ireland membership system

· Always use your Swim Ireland ID number – not entering it means a delay in processing your vetting

· Always use your own Swim Ireland ID number – using someone else’s means your vetting credential will not be added to your profile

· Check your form is correctly filled in – forms will be returned if not correctly completed

· If you definitely do not have a Swim Ireland profile, please indicate as such on the form e.g. NEW Swim Ireland ID REQUIRED

If you have any questions, please send to Kate or Ruth as above. We will keep on top of this and with your help, there will be little interruption to getting people back to working in our clubs and pools when the time is right.

Application Forms

Any incorrect forms or applications not meeting the requirements will be rejected and the paperwork returned to the applicant, if relevant. Both processes have legal requirements and these must be met by Swim Ireland.

Application forms for Ireland

E Vet Id Form & Instructions (Dec 2020)

Parent Guardian Consent Form

Application forms for Northern Ireland

ANI Declaration & Application & Instructions (Nov 2020)

Parent Guardian Consent Form

Please note if you are working in both jurisdictions you will need to undertake both processes.

Access NI applicants can request the Access NI Code of Practice Access NI and Garda Vetting applicants should be aware that a criminal conviction does not automatically bar an applicant from obtaining a position – all decisions are based on the Swim Ireland Vetting Policy.

If you have any questions on the vetting process or requirements please contact either Kate (katehills@swimireland.ie) or Ruth (ruth@swimulster.net)