Updates and Information on Vetting Procedures

There are two vetting processes for Swim Ireland:

National Vetting Bureau (NVB) for relevant activities undertaken in Ireland

Access NI for relevant activities undertaken in Northern Ireland.

You must check which, or both, is relevant to the activities you are applying for. You will not be permitted to undertake Swim Ireland activities requiring vetting without a valid vetting credential. Details can be found in the Swim Ireland Vetting Policy.

Both systems operate a combined paper and online process – although slightly different. You should read the information below for each and the instructions to be clear on necessary process.

Vetting checks are required every three years for adults and young people aged 16/17 years, working with or responsible for young people in Swim Ireland. Parent/Guardian consent is required for applicants aged 16 or 17 years old. It is each individual’s responsibility to apply for and/or maintain their vetting credential; you will receive a reminder that your credential is expiring – you should act without delay.

Vetting Processes

National Vetting Bureau Process

Download instructions

Correctly completed applications (original signed E-Vet ID form, ID verification completed or email ID verification, copies of ID documents, and if required parent consent) must be posted to:

Swim Ireland

PO Box 13322

Ballina

Co Mayo

Emailed applications are not accepted and will be deleted for data protection purposes.

Summary of instructions – all these steps are required

1. Complete your E-Vet application form with ALL the requested details – these must be COMPLETELY, CORRECTLY and CLEARLY filled in. The E-Vet application form must be signed by you, the applicant. Printed or copy signatures are not accepted.

2. If required, complete a parent consent form (for 16/17-year-old). This must be signed by a parent/carer and the original form included with the application.

3. Verify your ID by showing yourself (see below for either A or B methods) and your original ID documents (check the E-Vet ID Form for acceptable documents) to one of the following and remember this person cannot be related to you:

For Club applicants: Club Committee member, Membership or Compliance Officer, Club Children’s Officer, Guard, Solicitor

For other applicants: Guard, Solicitor, Swim Ireland appointed Tutor, Facility Manager (must provide contact details)

A) FACE TO FACE MEETING (only allowable within government recommendations). Verify your ID face to face, according to social distancing requirements. You must show your original ID documents and the copies to be included with your application. The person must then complete Section 2.

B) VIRTUAL FACE TO FACE MEETING. Verify your ID via virtual face to face meeting. You must show your original ID documents and the copies to be included with your application. The person must provide you with the email declaration below after seeing you and your documentation:

NATIONAL VETTING BUREAU VIRTUAL IDENTITY CHECK DECLARATION

I declare I have virtually seen the applicant detailed in the accompanying E-Vet Application Form and can confirm the following:

• I verify the details in Section 1 match the original identification documents shown to me

• I confirm copies of the original identification documents shown to me will be attached to the Vet Application Form

• I confirm the Parent Consent Form will be attached (if applicant is 16 or 17 years old)

Details of person providing ID check:

Name and date as per email

Phone number:

Position:

4. Post your forms and documents include the original E-Vet application form (with the ID verification section completed OR the email ID verification declaration included) together with the copies of your ID and if required, the parent consent form to the address on the E-Vet Application form. The vetting process will start when this is received. Read the Instructions for further information on what happens next. Incorrect forms will be returned via post with a written explanation of the error(s).

If you have any queries, email vetting@swimireland.ie

Access NI Process

Application form with instructions

Correctly completed applications including the original application and declaration form, copies of your ID documents and if required, the parent consent form should be posted to:

Swim Ulster Vetting,

Bangor Aurora

3 Valentine Road

Bangor

BT20 4TH

Summary of instructions – all these steps are required

The Access NI application for an enhanced check is a two-part process – you need to complete the online application first and then the paper form.

The Access NI application for an enhanced check is a two-part process – you need to complete the online application first and then the paper form.

1. Create or login to your NI Direct account and complete the enhanced check application, you will need to use an email address for this.

2. Complete the ANI Declaration and Application Form making sure the declaration and your 10 digit case number is filled in. You do not need to show the declaration to the person verifying your ID documents, however it must be signed by you.

3. If required, complete a parent consent form (for 16/17-year-old). This must be signed by a parent/carer and the original form included with the application.

4. Verify your ID by showing yourself and your original ID documents (check Section 3 and Section 4 for what is required) to one of the following:

Swim Ulster staff member, Club Officer, solicitor, doctor or PSNI Officer

This person MUST complete Section 3 and Section 4 of your application form.

5. Post your forms and documents within 21 days including the original application form, copies of your ID documents and if required, the parent consent form to the address on the ANI application form.

6. Online applications will be removed after 21 days if no correctly completed ANI Declaration and Application Form is received.


If you have any queries email ruth@swimulster.net

Application Forms

Any incorrect forms or applications not meeting the requirements will be rejected and the paperwork returned to the applicant, if relevant. Both processes have legal requirements and these must be met by Swim Ireland.

Application forms for Ireland

E-Vet ID Form Feb 2021

E-Vet ID Form Instructions (Feb 2021)

Parent Guardian Consent Form

Application forms for Northern Ireland

ANI Declaration & Application & Instructions (July 2021)

Parent Guardian Consent Form

Please note if you are working in both jurisdictions you will need to undertake both processes.

Access NI applicants can request the Access NI Code of Practice Access NI and Garda Vetting applicants should be aware that a criminal conviction does not automatically bar an applicant from obtaining a position – all decisions are based on the Swim Ireland Vetting Policy.

If you have any questions on the vetting process or requirements please contact either Kate (katehills@swimireland.ie) or Ruth (ruth@swimulster.net)